Client story

Everyone else moved off something. Wisteria opened already running.

A freestanding imaging center that went from nothing to fully equipped in six months, and was live on the platform the first day it saw a patient. No legacy system, no migration, and no paper, which is exactly what a new business cannot afford.

FreestandingSix months to openLive from day one
Cassie Quinn
Center Manager,
Wisteria Health
Read what she says ↓
Practice profileFreestanding, single site
6mo
from nothing to fully equipped
100%
paperless operations
5
modalities: X-ray, CT, ultrasound, mammo, DEXA
Day 1
live on the platform, from opening
In her own words

Five parts of the day, from the manager who opened the place.

Cassie Quinn runs the center. She had come from a practice where none of this was joined up, which is why she is precise about what changed.

Her last center
“We used another EMR system that they didn’t have fully integrated with our billing system. They didn’t have electronic faxes. There was no internal way to communicate with patients. So it made everything obviously 10 times harder.”
Check-in
“We have a fully paperless process. I don’t have to copy IDs manually… It takes away the human error part on my end, because sometimes you have a bunch of different patients checking in at one time and it just goes straight into their chart.”
What it costs
“We’re a freestanding facility, so we have lower contracted rates than the hospitals in the area. Not only can I see the estimate when a patient walks in, but a patient can also see it on their end in the portal. It builds that trust between provider’s office and patient.”
Self-pay
“Our self-pay rates are also integrated. Once it’s a self-pay patient and I hit the estimation, they see it in black and white: that that’s what they’re paying, and that’s all that they’re paying when they come in here.”
Why they text
“A lot of other offices deal with people having phone anxiety… patients not wanting to call your doctor’s office because of long hold times. Being able to just send the message in that thread is most convenient for the patients.”
The facility

A building that was empty six months earlier.

Cassie Quinn walks the center she opened: paperless check-in on a tablet, the estimate a patient sees before the exam, and the suites (X-ray, CT, ultrasound, mammography and DEXA) where the worklist is already filled in before the technologist arrives.

Paperless check-informs on a tablet, IDs sorted into the chart
Eligibilityhundreds of insurer sites collapsed into one check
The estimatewhat the exam costs, visible to the patient first
Five modalitiesX-ray walk-in; CT, ultrasound, mammo and DEXA booked
The worklistpatient, order and study preloaded for the technologist
“They see it in black and white: that that’s what they’re paying, and that’s all that they’re paying.”Cassie Quinn, on self-pay estimates
6 months
from an empty unit
to a working center
Day 1
live on the platform,
from opening
100%
paperless, because
overhead is survival
01 · The other kind of center

What Cassie came from

Most imaging centers meet a new platform carrying something old. Cassie Quinn had just left one. At her previous center the EMR was not integrated with billing, there were no electronic faxes, and there was no way to message a patient from inside the system at all. Every task needed several different tools to finish, and her word for it is precise: ten times harder.

  • An EMR that did not talk to the billing system
  • No electronic faxes, so orders arrived on paper
  • No way to contact a patient from inside the record
  • Several separate tools to complete a single task
02 · Opened already running

Six months from an empty unit

Wisteria took six months to go from nothing to fully equipped, and it was live on the platform the first day it saw a patient. Because there were no patients yet during go-live, the whole thing could be rehearsed: training first, then a mock run on site before anyone real walked in. Paperless was not a project to be phased in later; it was how the doors opened, which for a new business is a question of overhead, not of preference.

  • Fully equipped in six months
  • Live on CareFlow from the first day of opening
  • Go-live rehearsed with a mock run, before any patients existed
  • Paperless from the first day, to keep overhead down
Why it matters
“I don’t have to worry about someone not getting their results or not getting an answer back, because it’s automatically done.”
Cassie Quinn, Center Manager
Wisteria Health
03 · Competing on price

The patient knows the number before the exam

Freestanding centers win on price, and Wisteria’s contracted rates are lower than the hospitals around it. That only helps if the patient believes it, so the estimate is not something quoted at the desk: eligibility is checked against the insurer, the cost estimate appears in the patient’s own portal before the visit, and self-pay rates are in the system too, so a self-pay patient sees the whole number in advance. Appointments are confirmed by text, paperwork goes out ahead of the visit, and a text goes back when the report reaches the referring office.

  • Lower contracted rates than the hospitals nearby
  • Eligibility checked in one place instead of hundreds of insurer sites
  • Cost estimate visible in the patient portal before the exam
  • Self-pay rates in the same system, quoted in full up front
  • Text at scheduling, paperwork ahead, and a text when results are sent

What changed at Wisteria

6 months
From an empty unit to a working imaging center
Several tools→one
What it takes to finish a task, then and now
100%
paperless, from
day one
5
modalities under one roof
Day 1
live on the platform, at opening

Opening something
new?

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